Notify user groups about a page within a space simply by placing a label.

 

Benefits

When you need specific user groups to be notified about pages on specific topics in a space - Group Share removes the need to request your staff to become space watchers first or having to ‘share’ a page to the specific user group manually.

With Group Share you can notify the right user group(s) simply by placing a label on a page.

Now you can ensure that the right staff are getting notifications of the information at the same time regardless of their status within a space and regardless of their geographic location within the organisation. Group Share removes the possibility that some intended audience may miss the new information being posted.

From within the space admin page of the appropriate space, a new tab will show you which labels are mapped to which user groups, or you can amend these if they are not appropriate.

 

What is GroupShare?

An add-on that allows you to share pages to target user groups simply by placing a label.

Why use it?

Group Share removes the previously manual task of requesting your staff to become watchers of a particular space or having to issue a 'share' to a specific user group that a posting has been created.

Now you can ensure that the right staff are getting notification of the information at the same time regardless of their status within a space and regardless of their geographic location within the organisation. Group Share removes the possibility that some intended staff may miss the new information.

From within the space admin page of the appropriate space, a new tab will show you which labels are mapped to which user groups or you can amend these if they are not appropriate.

Main features

1. Share pages with groups by labels

You may create a space that is for the collation of information for different groups

Group Share allows email notification to the target group(s) simply by placing a label on the page. No more manual sharing of pages or clicking on 'Watch this space'.

2. Map "share" labels to group names

From the space admin page, you can map your groups to either existing or specially created labels. Every page created within the space will automatically issue email notifications to the members of these specific groups.

3. Interact with other plugins

Trigger notifications by labels placed by other plugins. An add-on measuring engagement level may place a "hot-content" label when a threshold is reached and trigger notifications to your idea evaluation committee.

How to use it?

Once installed "Group Share Space Admin" tab is available to space administrators.

In the default "Global Look & Feel" theme - it will be under Space Tools/Integrations
In the Documentation theme - it will be under Space Admin/Add-Ons in the left panel.

There Group Share can be enabled per space, and the mapping from labels to groups can be configured appropriately.

 

 

 

 

 

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